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ANLD ByLaws


ARTlCLE I – NAME

The name of the association shall be THE ASSOCIATION OF NORTHWEST LANDSCAPE DESIGNERS. ANLD is a registered non-profit mutual support organization 503(C)(6). Under article 5 FED. # 93-0884907.

ARTICLE II – PURPOSE
The purpose of this Association through non-profit, non-sectarian, means shall be to:
1. Cultivate business relationships through networking.

2. Provide opportunities to build member knowledge and expertise through educational programming.

3. Support beginning landscape designers in their transition from school to the workplace.

4. Provide our members with opportunities for public promotion.

ARTICLE III – MEMBERSHIP
SECTION 1. QUALIFICATIONS FOR MEMBERSHIP

Membership shall be open to any person engaged in landscape design and allied professions in the Pacific Northwest, who shall bear reputation for trustworthy dealings, which must be maintained as a condition of membership.

SECTION 2. DUES

The annual dues shall be established by the Executive Committee and payable on or before the last day of January. Members joining after August 30th will be considered members in good standing for the following year.

SECTION 3. TERMINATION OF MEMBERSHIP

Any member may be suspended or terminated for cause. Sufficient cause for suspension or termination shall be:

1. Non-payment of dues and such assessments as agreed upon by all members.

2. Violation of any of the provisions of the By-laws.

ARTICLE IV – GOVERNING BODY
SECTION 1. EXECUTIVE COMMITTEE

The Executive Committee shall consist of the elected officers: President, 1st Vice President, 2nd Vice President, Secretary, Treasurer,.

Section 1a. TERMS OF OFFICE

The officers shall be elected in November and installed in January. The term of office shall be one year. The President must have served on a prior Board or be an experienced committee chair, past or present.

Section 1b. ELECTION OF OFFICERS

Nominations shall be made by the Nominating Committee and/or from the floor at the October meeting by any regular member present. Officers are voted in by the membership at the November meeting.

Section 1c. VACANCIES OF THE EXECUTIVE COMMITTEE

If the President cannot serve, the 1st Vice President shall assume the Presidency and the 1st Vice President’s slot shall be filled by the 2nd Vice President for the remainder of the year. All other vacant positions shall be appointed by the Executive Committee.

SECTION 2 THE BOARD

The Board consists of the Executive Committee and the Immediate Past President. Committee chairs may be requested to report to the Board at the discretion of the President.

Section 2a. MEETINGS OF THE BOARD

Meetings shall be held as prescribed by the President but not less frequently than twice a year. Meetings are open to the membership.

ARTICLE V – DUTIES OF THE BOARD

SECTION 1. THE EXECUTIVE COMMITTEE
The Executive Committee shall be endowed with voting privileges and vested with the power to conduct and manage the business affairs of the Association. Actions of the Executive Committee shall be reported at the regular meetings. The Executive Committee shall appoint committee chairs as needed to accomplish the goals set forth by the Board.

Section 1a. PRESIDENT

The President shall set the agenda and preside over all meetings, communicate regularly with committee chairs, and provide leadership for the organization as directed by the Executive Committee. The President shall appoint the Nominating Committee, consisting of three members by August 30.

Section 1b. 1st & 2nd VICE PRESIDENTS (PROGRAM CHAIRS)

The Program Chairs shall plan and coordinate programs for meetings, field trips, introduce speakers, provide or arrange for equipment the speaker may require, arrange a meeting place, send thank-you notes, and advise the Treasurer if remuneration is to be given to the speaker. The 1st Vice President also will stand in for the President at meetings when the President is unavailable.

Section 1c. SECRETARY

The Secretary shall be custodian of all the records and documents of the Association, keep a complete record, including attendance, of all the meetings of the membership and Board, handle all correspondence for the Association and publish the annual membership roster by March 31. The Secretary shall be the alternate signer of checks issued by the Association.

Section 1d. TREASURER

The Treasurer shall be empowered to make expenditures as prescribed by the Executive Committee and shall submit an annual financial report to the Board and the membership. The Treasurer shall prepare an annual budget, provide an independent audit as required in the By-laws, collect dues and handle all funds of the Association, including disbursements of funds for the Scholarship Program, and file required annual forms with the IRS.

Section 1e. PAST PRESIDENT

The Past President shall be responsible for the management of the Association’s Scholarship Program

ARTICLE VI – COMMITTEES

Each member of the Association will be asked to participate in one committee of their choice. At the end of each year they may choose a different committee or stay on their present committee. Committee chairs are appointed by the Executive Committee, and report to the Board as requested by the President. Committee chairs are part of Board discussions but hold no voting privileges. Itemized annual budgets for each committee must be presented to and approved by the Board. Committee chairs are responsible for recruiting members for their committees, for keeping records of their activities, and for helping the Board recruit their successor. Committees may include:

SECTION 1. NOMINATING

The Nominating Committee shall consist of three members appointed by the President and is responsible for nominating a slate of candidates for the coming year’s Executive Committee. The Nominating Committee Chair presents the slate of officers to the membership at the October meeting.

SECTION 2. GARDEN TOUR

The Garden Tour Committee shall be responsible for selecting gardens and tour date, handling publicity, recruiting artists & sponsors and designing & printing tour tickets. They are also responsible for communications among all garden participants and volunteers.

SECTION 3. MEMBER RELATIONS & HOSPITALITY

The Member Relations & Hospitality Committee shall be responsible for welcoming new members, receiving RSVPs, refreshments, distributing & collecting name badges, providing sign-in sheets at member meetings and turning them over to the Secretary as part of the record of attendance.

SECTION 4. NEWSLETTER

The Newsletter Committee shall be responsible for publishing four newsletters each year, and processing requests for advertisements. The Executive Committee may modify the number of yearly newsletters.

SECTION 5. MARKETING AND PUBLIC RELATIONS

The Marketing and Public Relations Committee will support the efforts of all ANLD committees and the Board as needed through the production and oversight of marketing support materials and press releases. The committee will evaluate opportunities to build awareness of ANLD with non-member audiences.

SECTION 6. SHOW

The Show Committee shall evaluate in which Shows the Association shall participate, see to the details of our involvement and solicit participation of the members.

SECTION 7. WEBSITE

The Webmaster & Committee is responsible for keeping the Association Website (www.ANLD.com) current in conjunction with the PR Committee, manage the membership database, keep a calendar of Association events, and update the membership renewal form yearly.

SECTION 8. WORKSHOP

The Workshop Committee shall be responsible for selecting the venue and workshop date, handling publicity, recruiting presenters & sponsors and arranging for catering. They are also responsible for communications among all participants and volunteers.

SECTION 9. MEMBER COMMUNICATIONS

The Communications Committee shall notify members of upcoming meetings & events of the Association and other items of interest to members.

SECTION 10. COMMUNITY PROJECT

The Community Project Committee shall organize one project each year in which the membership of the Association participates that will benefit the community at large.

SECTION 11. HISTORICAL

The Historian/Archivist is responsible for the gathering and recording of ANLD history and individual member’s accomplishments and published information.

SECTION 12. RESOURCE

The Resource Chair gathers and distributes a list of resources provided by the membership for the use of the membership.

SECTION 13. AD HOC COMMITTEES

The Executive Committee may organize special committees as needed to fulfill the purposes of the Association.

ARTICLE VII – MEETINGS OF THE ASSOCIATION

SECTION 1. REGULAR MEETINGS

Regular meeting shall be held once a month January through May and September through November. June, July & August meetings are special events designated by the 1st & 2nd Vice Presidents for Programs.

SECTION 2. NOTICE OF MEETINGS

Notice will be made by email & posted on the Association Website at least ten days prior to meeting.

SECTION 3. VOTING

There shall be no voting by proxy, by mail or by email. Voting on all matters, including the election of officers, shall be by voice or showing of hands by a majority of the members present at the constituted meeting.
ARTICLE VIII – AUDITS
The fiscal year shall be January 1 to December 31. The Treasurer shall arrange for an independent audit of the accounts of the Association and prepare a financial report to be printed in the newsletter following the close of the fiscal year. The amount the Board can spend in any year without a vote of the membership shall be equal to the amount generated in the prior year plus up to 10% of the existing treasury.
ARTICLE IX – PARLIAMENTARY AUTHORITY
The rules contained in Roberts Rules of Order shall govern in all cases to which they are applicable and in which they are not inconsistent with these By-laws.

ARTICLE X – AMENDMENTS
These By-laws may be amended at any regular or special meeting of the Association by vote of a majority of the members present, provided that the proposed amendment shall have been made available to the membership with the meeting notice ten days prior to the meeting.

Attachments:

Job Descriptions of Executive Committee Positions


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